Events Board

Claudio Marazzini e Vittorio Sakaki
C. Marazzini
Bella copia manoscritta of the Vocabolario (1612)

Rules for users

Library of the Accademia della Crusca - Rules for users


1 - Admission to the Library

2 - Opening hours and access to the Reading Room

3 - Consultation of books

4 - Internal loan

5 - External borrowing

6 - Interlibrary loan

7 - Reproductions

8 - Fees and charges




1 - Admission

The Library of the Accademia della Crusca is destined to those who study Italian linguistics and do research in this field.
To gain admission to the library it is necessary to present a letter of introduction from an Academician, the director of the Opera del Vocabolario Italiano (OVI) or a University professor.
An ID document is required at registration, a photocopy of which is attached to the reader’s admission file. A reader’s card will then be issued; the card will be valid for one year or for a shorter amount of time, but in any case as long as the reader needs; the card is automatically renewed for all the collaborators of the Accademia and the Opera del Vocabolario Italiano.



2 - Opening hours and access to the Reading Room

The library is open five days a week, from Monday to Friday; it is closed on non-working days and for two weeks in summer during August; due to exceptional circumstances, the Reading Room may be closed to the general public. Opening hours, the Summer closure and exceptional closures are established by the Directive Council of the Accademia and published on the Accademia website and on the library notice board. 
Access to the Reading room is permitted only after readers have stowed any bags, pc cases or other belongings in the lockers at the entrance; mobile phone, in silent mode, may be brought inside, while food, beverages or any other item that might damage the volumes are not allowed in the Reading Room. The Accademia is not responsible for objects and personal belongings or for items left in the lockers which must be emptied when leaving.
 All readers must sign the register when entering the library, also for short stays, and show, if requested, their reader’s card. Readers must show consideration for each other, without disturbing or making noise. In worst cases, readers may be expelled and their card revoked.



3 - Consultation of books

It is possible to consult all the library holdings and its manuscripts, except for works in fragile condition or undergoing restoration. Users are allowed to take volumes directly from the open shelves in the Reading Room as long as they replace them with the correctly compiled pre-printed form. Up to 15 books can be stored at each reader’s worktable tied by a band and provided with a sheet of paper signed and dated daily. After 30 days from the last signature, books will be returned to the stacks by the staff only and therefore readers must place the volumes already consulted on the librarian’s table. 
The following items must not be stored on tables: 
- the volumes and periodicals that are temporarily on the ‘Nuove accessioni’ rack;
- the ‘citati’ (CIT.);
- manuscripts (Ms.), rare works (Rari) and Incunabula (Inc.) that can be consulted only with the written authorisation of an Academician or the director of the Opera del Vocabolario Italiano; it is also necessary to show an ID card and sign the register; usually only one work at a time is given: simultaneous consultation of various items must be authorised by the Head Librarian. When the reader leaves the Reading Room, even for a short time, these works must be handed back to a member of staff; 
- theses (Tesi), for which it is necessary to present an ID document, sign the register and return them to the Head Librarian when leaving the Reading Room; theses available for consultation are those that have been submitted at least fifty years ago or that have a written authorisation by the author or the supervisor.



4 - Internal loan

Internal loan is restricted to collaborators of the Accademia della Crusca and the OVI, and to scholars who are temporarily staying in the Accademia’s guest-quarters. Manuscripts and works that might be damaged because of their condition, all printed works published up to and including 1915 and the books of the (CIT.) and (Rari) collection are excluded from internal loan. Collaborators of the Accademia and the Opera del Vocabolario can keep up to thirty library books from the library on internal loan in their rooms, on accessible shelves. Books on internal loan are not necessarily unavailable for consulatation to external users of the library. If the book is frequently requested for consultation or is of fundamental importance, the Accademia may consider acquiring a second copy. An audit of the number of books on internal loan, and those deposited in their rooms by collaborators of the Accademia or of the Opera del Vocabolario, is carried out once a year by the library staff, as part of the commitment to carefully monitoring the holdings of the Accademia. Researchers staying as guests in the guest-quarters of the Accademia can keep up to 6 books in their rooms on internal loan, during periods when the library is closed. These books must be registered by the library staff in a special register.



5 - External borrowing

For those granted access to the library, external borrowing is allowed up to a maximum of three volumes for not more than one month, and is extendible to two months if the book is not needed by another library user. An audit of external loans is carried out once a month. The following works are excluded from external borrowing: manuscripts and works that might be damaged because of their fragile condition; books published until and through 1915; the ‘citati’ quoted in the Vocabolario degli Accademici della Crusca (CIT.) and rare books (Rari); likewise books that are frequently consulted or particularly valuable; volumes that are part of special collections or book collections donated by Academicians; books from the historical collection; and the library’s recent acquisitions displayed on the rack in the Reading Room, CD-ROMs (CD.), floppy disks(DK.), ‘neocitati’(CIT/1), bibliographical reference works(CONS.BIBL.), histories of literatures (CONS.LETT.0), dictionaries (DIZ.) and encyclopaedias (ENC.), periodicals (RIV.), theses and dissertations (Tesi). 



6 - Interlibrary loan

Interlibrary loan is allowed only for one month, but it may have to be returned sooner in case of urgent needs. Interlibrary loan is not allowed for books that are excluded from external loan, or for books that are published in only one copy in the last five years. The books will be sent by registered mail or shipped by courier express; the delivery charges and the extra expenses, shown on the rate table, must be paid by the library requesting the book. The volumes sent from local library networks of which Crusca Library is part, may be consulted only inside the requesting library.



7 - Reproductions

It is possible to photocopy, at one’s own expense and according to current regulations, the books owned by the library. Academicians and staff have a 50% discount on the estimated costs. Works in poor condition may not be photocopied. It is not possible to duplicate theses in any way, except by the author. Reproduction is allowed: by photocopying (this can be done also by users with the library equipment, after authorisation from staff) or by scanning, only for works printed after 1850, in good condition and in the limits of current regulations. By printing from microfilms (only those owned by the library); by digital photography, only on written request using the form and addressed to the Head Librarian; the kind of reproduction and its purpose must be mentioned in the request; reproduction is usually done inside the library by staff, while the personal means for photocopying are forbidden, otherwise the entry card will be revoked and the user will be immediately expelled from the library. Reproductions for study purposes are not subject to payment for using images, but the applicant has to agree not to make them known to the general public. Instead, the reproductions for editorial or commercial purposes must be specifically authorised by the Head Librarian and, except for circumstances allowed for by the legal law, are subject to payment for usage rights as established by the current rate list, in compliance with what is established by the legislative decree 42/2004. Reproductions will be sent to the applicant only after the payment has been made. Applicants who, having obtained authorisation, publish the reproduction of a work or part of a work, belonging to the library must state that reproduction rights are reserved and that the original belongs to the library of the Accademia, where a copy of his publication must be filed.



8 - Fees and charges


Interlibrary loans: registered post or courier fees + € 5.00 additional charges

Shipping of reproductions: postal fees + € 5.00 additional charges


Reproductions and reproduction rights:

- made by users (100 photocopy card: € 7.00 - € 0.07/copy)
- made by library staff; A4 paper format: € 0.10; A3 format: € 0.20

Scan  € 0.30 each b/w


Print from microfilm  € 0.70 each


Digital camera reproduction
- Mid resolution: € 2,80/picture
- High resolution: € 3.50/picture

Fees refer to volumes and papers in standard format that are not particularly difficult to reproduce; for other cases an estimate will be given.


Copy of already existent photographic scans
€ 0.50 less/picture


Reproduction rights for commercial publication
€ 20.00/page in b/w; € 70.00/colour page
- reproduction of complete works: € 14.00/page in b/w; € 22/colour page





Reproduction rights for non commercial publication
(cut rates for non-profit scientific publications)
b/w (20% less than full price): € 4.00/page;
colour (20% less than full price): € 14.00/page
- reproduction of complete works:
b/w (50% less than full price): € 2.00/page
colour (50%less than full price): € 7.00/page


All prices include VAT at 22%

Notices by Library

  • Library of the Accademia - Donations

    The Library only accepts the donation of works that are relevant to the scientific areas it covers. Unsolicited works will not be returned.